‘Care left undone’ during nursing shifts: associations with workload and perceived quality of care
- 1National Nursing Research Unit, Florence Nightingale School of Nursing and Midwifery, King's College London, London, UK
- 2Florence Nightingale School of Nursing and Midwifery, King's College London, London, UK
- 3Faculty of Health Sciences, University of Southampton, London, UK
- Correspondence to Jane E Ball, National Nursing Research Unit, Florence Nightingale School of Nursing and Midwifery, James Clerk Maxwell Building, 57 Waterloo Road, London SE1 8WA, UK;
- Received 18 December 2012
- Revised 3 June 2013
- Accepted 6 June 2013
- Published Online First 29 July 2013
Background There is strong evidence to show that lower nurse staffing levels in hospitals are associated with worse patient outcomes. One hypothesised mechanism is the omission of necessary nursing care caused by time pressure—‘missed care’.
Aim To examine the nature and prevalence of care left undone by nurses in English National Health Service hospitals and to assess whether the number of missed care episodes is associated with nurse staffing levels and nurse ratings of the quality of nursing care and patient safety environment.
Methods Cross-sectional survey of 2917 registered nurses working in 401 general medical/surgical wards in 46 general acute National Health Service hospitals in England.
Results Most nurses (86%) reported that one or more care activity had been left undone due to lack of time on their last shift. Most frequently left undone were: comforting or talking with patients (66%), educating patients (52%) and developing/updating nursing care plans (47%). The number of patients per registered nurse was significantly associated with the incidence of ‘missed care’ (p<0.001). A mean of 7.8 activities per shift were left undone on wards that are rated as ‘failing’ on patient safety, compared with 2.4 where patient safety was rated as ‘excellent’ (p <0. 001).
Conclusions Nurses working in English hospitals report that care is frequently left undone. Care not being delivered may be the reason low nurse staffing levels adversely affects quality and safety. Hospitals could use a nurse-rated assessment of ‘missed care’ as an early warning measure to identify wards with inadequate nurse staffing.
The National Health Service (NHS) in England, like many healthcare systems in the world, is facing intense pressure to maintain the quality and safety of care provided in hospitals at the same or less cost than in previous years.1 The quality of nursing care—and the potential for poor nursing care to do patients great harm—has been the focus of numerous recent reports in England.2 ,3 Poor quality care is a source of significant increased cost internationally.4 The Francis Inquiry5 examined the reasons why hundreds of patients experienced poor care at The Mid Staffordshire NHS Foundation Trust between January 2005 and March 2009. The Inquiry was instigated when hospital standardised mortality ratios (case mix adjusted mortality rates) indicated that between 400 and 1200 more patients than expected had died over a 2 year period. Numerous patient accounts were heard by the Inquiry, including negative experiences of fundamental aspects of nursing care including care such as communication, maintaining dignity, discharge planning and safety. Failure to ensure adequate nurse staffing was a central factor identified in the report.
There is clearly a need to understand the scale of potential problems in care delivery across the NHS and internationally. There is also a need to understand mechanisms which link nurse staffing to quality and safety outcomes—including our focus here—the nature and extent of care that might be being ‘left undone’.6 The purpose of this study is to describe the nature and prevalence of care left undone (as reported by nurses) and explore its association with nurse staffing levels and nurse ratings of the quality of care and patient safety environment.
The body of evidence demonstrating an association between patient outcomes and nurse staffing is substantial. A systematic review of 102 studies concluded that increased registered nurse (RN) staffing levels are associated with lower rates of hospital related mortality and adverse patient events.7 For example, in intensive care units (ICUs) higher RN staffing was associated with lower levels of hospital related mortality; each additional full time equivalent RN per patient day corresponds to a 9% reduction in odds of death in ICUs (ORs, 0.91; 95% CI 0.86 to 0.96), which would save 5 lives per 1000 patients. Although much of the reviewed research was undertaken in hospitals in the USA similar findings have been identified in other countries, for example, Belgium,8 ,9 Korea,10 ,11 and the UK.12 Other research shows that in some cases variation in staffing levels and patient outcomes within hospitals is greater than that between hospitals, which can mask the effect of any relationship between nurse staffing and patient outcomes.13 In the USA, Needleman et al14 used a retrospective observational study to analyse 176 000 shifts. They reported that controlling for hospital and patient differences, mortality rates were significantly greater for patients receiving care on shifts where RN staffing was 8 h or more below the planned level.
Aspects of organisational climate, and in particular nursing practice environment, have also been identified as significant predictors of nursing quality and patient outcomes.15 A ‘positive work environment’ has been described as comprising factors including autonomy, positive relationships between staff, teamwork, job satisfaction and low risk of burnout.16 A series of research studies internationally have used the Practice Environment Scale (PES) 15—for example, in Belgium,17 Taiwan,18 and China19—to show that practice environment characteristics have an association with a range of patient outcome measures.20 Data from the USA have been used to estimate that the increase in mortality associated with a change from good to mixed quality practice environment is greater than the change in mortality associated with a nurse caring for one more patient per shift.21 A failure to properly observe and respond to patient deterioration is also identified as being part of the causal pathway in the association between low staffing and death from treatable complications (often referred to as ‘failure to rescue’), although the staffing outcome relationship here may not be specific to nursing.22
Despite the strength of evidence for a link between nurse staffing and clinical outcomes, relatively little is known about the mechanisms through which variations in nurse staffing impact on mortality, or other patient outcomes.23 There is some evidence that unfinished care by nurses, or ‘missed care’ could be used as an indicator of overall quality,24 explaining over 40% of the variation in care quality ratings in one US study.6
The aim of the study was to use data collected from nurses working in English NHS hospitals to address the following questions:
What is the nature and prevalence of ‘missed care’ (ie, care that nurses regard as necessary but was left undone on their last shift due to lack of time)?
Is there a relationship between ward nurse staffing levels and the prevalence and type of nursing care that that is left undone due to time constraints?
Is ‘missed care’ associated with perceptions of the overall quality of nursing care or patient safety environment of a ward?
A cross-sectional survey design was used. The methodology of the survey in England followed a protocol established by the international RN4Cast consortium of 15 countries.25 The study focused on general medical and surgical wards in acute hospitals. Ethical approval was sought and gained (from the National Research Ethics Committee) and permissions acquired for the research to be undertaken at each hospital.
In England a random stratified sample of 64 (out of a possible 341) NHS general acute hospital Trusts (the bodies managing one or more hospital) was identified to ensure mix by size, teaching status and region with a target sample size of 32 Trusts. Within each stratum the chief executive and chief nurse of Trusts were approached in a random order and invited to take part. If a Trust declined to participate then the next Trust in that stratum was approached until the quota defined by the sampling frame was fulfilled. Thirty-one of the 64 Trusts identified in the original sample agreed to take part. Within these Trusts we then took a stratified random sample of up to five general medical and five general surgical wards from each hospital operated by that Trust. Where a Trust had fewer than five wards in a given category we included all wards. Mixed medical/surgical wards were included in the medical sampling frame but analysed separately. In total 401 wards were included. Highly specialist, long-stay rehabilitation, critical care units and ICUs were excluded because of the high intensity of nursing care associated with these types of care settings.26
The full content of the questionnaire survey used in this study is described elsewhere and has been used extensively in previous studies of nurse staffing and patient safety.25 The questionnaire consisted of five sections presented over seven pages covering: Work Environment and Job Satisfaction, Quality and Safety, Your most recent shift, About you, and Where you work. Nurse staffing was calculated from the nurse surveys; where nurses were asked to report the numbers of staff giving direct patient care (specifically ‘RNs’ and ‘other nursing care staff’) and the numbers of patients on the ward on the last shift they worked. From this we identified:
patients per RN providing direct care
patients per non-registered nursing staff (or Healthcare Support Workers (HCSW). The abbreviation HCSW is used as a variable label to refer to ‘other nursing care staff’ providing direct care who are not registered, such as Healthcare Assistants or nursing auxiliaries)
the proportion (as a percentage) of the nursing team providing direct care that were RNs (referred to as ‘skill-mix’)
Nurses were also asked to report the number of patients requiring assistance with daily living and the number requiring frequent monitoring, to measure nursing workload intensity related to patient need.
The nurse work environment was assessed using the PES of the Nursing Work Index (revised), an internationally validated measure that has been adapted and used previously in Europe.15 ,27 The PES of the Nursing Work Index measures modifiable organisational factors, including managerial support for nursing, nurse participation in hospital affairs, doctor-nurse relations and promotion of care quality. Four items in the PES that related specifically to staffing and resourcing were excluded to avoid overlap (common variance) with the measures of nurse staffing used in the analysis. The mean PES Score for the remaining 28 items was used to give an overall rating of the practice environment (PES-28).
A single question asked nurses to rate the quality of care on their ward as fair, poor, good or excellent. Using an item from the Agency for Healthcare Research and Quality's hospital survey on patient safety culture, previously validated in the UK,28 nurses gave their ward an overall grade on patient safety as poor, failing, acceptable, very good or excellent.
Care left undone (termed ‘missed care’ in the analyses) was assessed by asking nurses to ‘On your most recent shift, which of the following activities were necessary but left undone because you lacked the time to complete them?’ A list of 13 nursing care activities was presented and nurses asked to tick all that applied. The activities included were based on consistently recognised core components of nursing work and an existing instrument to assess ‘rationing’ of nursing care.29 These were:
adequate patient surveillance
adequate documentation of nursing care
administering medication on time
comfort/talk with patients
develop or update nursing care plans/care pathways
educating patients and/or family
frequent changing of patient's position
preparing patients and families for discharge
Two measures of ‘missed care’ were derived. First, reported prevalence of any care being left undone, based on one or more of the activities having been ticked (binary measure). Second, a score indicating the volume of care left undone, by summing the number of activities ticked per person.
Questionnaires were distributed by local study coordinators to all wards in sufficient quantities for all staff identified as working on the ward to complete. Staff also had the option of completing the questionnaires online. Three reminders were sent (at approximately 2 weekly intervals): a postcard, full reminder pack, and final postcard. As the questionnaires were not distributed to named individuals, reminders were not targeted at non-responders. Data collection was from January2010–September 2010 with the survey typically in the field at each site for 12 weeks.
The profile of nurses was described using summary statistics (means, SDs, frequencies and percentages). Descriptive statistics were used to describe the prevalence and nature of care left undone, and address the first research question. The average number of items missed during a shift were compared across groups (directorate, most recent shift worked, patient per RN and patients per healthcare support worker each grouped into quintiles) using analysis of variance. The proportion of shifts where nurses observed at least one item of missed care were compared across groups using the Pearson χ2 test. Associations between pairs of continuous variables were tested for statistical significance using Spearman's correlation coefficient. Associations between a continuous and an ordinal variable were tested using the polyserial correlation coefficient. These tests were used to explore the relationship between missed care and quality and patient safety (the third research question). All the analyses mentioned so far were performed using SPSS V.20.
The relationships between ‘missed care’ and other variables (staffing level and practice environment) were explored through multilevel regression models. To analyse the hierarchical cross-sectional design with nurses nested within wards, and wards within hospitals, a three-level multilevel model was fitted to the data using MLwiN, a statistical software package for fitting multilevel models using maximum likelihood estimation and Markov Chain Monte Carlo methods.30 Practice environment score (PES-28) and directorate (Surgical, Medical, Surgical/Medical) were ward level variables; while shift, patients per RN, patients per HCSW, patients requiring assistance with daily living (number of patients) and frequent monitoring (number of patients) were treated as nurse-level variables. These last two variables were included in order to control for variations in the required nursing intensity originating from variation in patient need. These independent variables were regressed onto the number of aspects of care missed (range 0–13), a global nominal dependent variable (no missed care vs one or more aspects of missed care) and 13 individual aspects of missed care.
To aid interpretation we grouped the staffing variables into quintiles. The model fitting included testing two possible interactions. The first was between PES-28 and patients per RN, to test for the potential additional effect on missed care that staffing levels and practice environment may have when taken together, compared with separately. Second, the potential interaction between RN staffing and HCSW staffing was explored to see if HCSW staffing complemented (ie, gave added value to) or substituted (ie, could be used to replace) RN staffing.
A total of 2917 responses were received from RNs in medical and surgical directorates (a subdivision of a hospital according to specialty). A further 73 responses from other directorates (which did not meet the criteria of general medical or surgical) were excluded from this analysis. Precise response rates cannot be calculated as we were unable to track how many questionnaires were actually distributed or how many nurses were actually working on the wards over the period studied. However, using the figures provided by hospitals of the number of RNs employed on the sampled wards, the response rate was estimated at at least 39%; it is likely to be higher due to some nurses being on annual or sick leave or some staff simply not receiving the questionnaire.
The characteristics of the sample are shown in table 1. Comparison with the profile of nurses obtained from an earlier national survey31 indicates that respondents are broadly typical of nurses working on NHS medical/surgical wards across the UK.
Prevalence and nature of care left undone
Across all respondents, 86% reported that on their last shift, at least 1 of the 13 care activities listed had been needed but not done due to lack of time. Nurses missed a mean of 4 items of care. The most common activities identified as missed were: comfort/talking with patients (66%), educating patients (52%) and developing or updating nursed care plans/care (47%). Pain management (7%) and treatment and procedures (11%) were least likely to be reported as missed.
Summary statistics for the number of items of missed care observed during a shift and the proportion of shifts where at least one item of missed care was observed by each independent variable are shown in table 2 based on cases with complete data from wards with two or more responding nurses.
More care was left undone on day and afternoon shifts than night shifts (p<0.001). A greater number of patients requiring assistance with daily living or frequent monitoring were associated with the number of care items left undone (Spearman's r=0.23 and 0.18, respectively p<0.001) and having any missed care (7.66 (SD 5.76) vs 5.75(SD 5.49) t2805=6.00 p<0.001 and 3.73(SD 3.73) vs 2.87(SD 3.36) t2782=4.21, p<0.001, respectively). The better the practice environment score the fewer the care items left undone (r=−0.32, p<0.001) and higher scores were found when nurses said there was no missed care compared with some missed care (2.97 (SD 0.46) vs 2.74(SD 0.45) t2901=9.78, p<0.001).
Care left undone and staffing levels
Staffing levels varied considerably among wards and hospitals. The average (mean) number of patients cared for per RN during a day, afternoon/evening and night shift were 7.8 (SD 2.8; range 0.50–30), 8.8 (SD 3.3; range 0.33–21) and 10.9 (SD 3.9; range 1–33), respectively. As the number of patients per RN decreases (table 3), so does the amount and occurrence of missed care. Fewer elements of care were missed (p<0.01) and the odds of missing any care were significantly lower (OR 0.343, 95% CI 0.222 to 0.53, p<0.001) when RNs were caring for the fewest patients (6.13 or fewer patients per RN) compared with when nurses caring for the most (11.67 or more patients per RN). Seventy-eight per cent of those in the best staffed environments (the upper quintile, with 6.13 patient or fewer per RN) reported some care was missed on their last shift, compared with 90% of those with lower staffing levels (7.4 patients or more per RN).
The practice environment (PES-28) was also significantly associated with missed care. On wards where nurses rated the practice environment as more positive nurses reported fewer elements of missed care (p<0.01) and were less likely to miss any care (p<0.01). Comparing the ‘best’ and ‘worst’ practice environments (by taking the upper and lower deciles) the average number of items of care missed varied from 2.82 in the best practice environments compared with 5.61 for the poorest environments. Similarly the incidence of any care being missed (one item or more) was 79% in the best environments compared with 92% for the lowest decile.
HCSW staffing levels were not found to be associated with either the amount of missed care or the occurrence of any missed care reported by RNs (p<0.05). Neither the interaction between PES and patients per RN (χ2=2.738, 4 df, p=0.602) nor between patients per RN and patients per HCSW (χ2=21.811, 16 df, p=0.149) were statistically significant.
RN staffing level was significantly associated with missed care for 8 of the 13 care activities (table 4, and see online supplementary appendix 1). The effect of staffing was strongest for ‘adequate patient surveillance’, ‘adequately documenting nursing care’ and ‘comforting/talking with patients’. Nurses working on shifts with the worst staffing (11.67 patients per RN) were twice as likely to report inadequate patient surveillance, when compared with those in the best staffed environments (less than 6.14 patients per RN). RN staffing level was not significantly associated with missed care in relation to frequent changing of position, administering medications on time, pain management, and preparing patients and families for discharge.
Care left undone and quality and patient safety
There was a strong relationship between the number of items of missed care and nurses perception of quality of nursing care (polyserial correlation=−0.37, p<0.001) and nurses overall grading of patient safety on their unit/ward (polyserial correlation=−0.40, p<0.001) (table 5).
Most nurses working on general medical and surgical wards in this representative sample reported that some care was left undone on their last shift. Care that was frequently left undone included adequate patient surveillance, which has been hypothesised as a key mechanism explaining the association between low nurse staffing and increased mortality.32 The amount of care left undone was strongly related to nurses overall perceptions of the quality and safety of care.
Our findings clearly show that nurses are more likely to report care being left undone (or ‘missed’) when they are working on shifts with high numbers of patients per RN. The number of activities left undone is also greater. Care is more likely to be left undone in wards where nurses perceive the practice environment to be worse. By contrast, although substitution for nurses by assistant practitioners is proposed as a means of improving the efficiency of care delivery33 we found no evidence that HCSWs were acting as substitutes or complements for RNs for the nursing tasks we studied.
Our findings raise difficult questions for hospitals in a climate where many are looking to reduce—not increase—their expenditure on nurse staffing. The association between staffing and missed care is only significant within the top 40% of patient to RN ratios (7.33 patients per RN or fewer). If the association observed is causal, for NHS hospitals to significantly reduce the amount of care left undone would require a change to a daytime shift average of just over seven or fewer patients per RN providing care. Sixty per cent of the shifts reported by nurses in this survey were staffed below this threshold. More benefit is associated with higher staffing levels above this threshold.
The tasks selected for our missed care indicator are those which are generally regarded as being within the remit of RNs. Therefore it is perhaps unsurprising that we found no evidence that healthcare assistants are acting as substitutes for RNs (there was no relationship between HCSW staffing and missed care). Nor did we find evidence that the availability of HCSWs increased the ability of RNs to complete these tasks, as would be the case if HCSWs acted as complements.34 ,35 If a particular group of workers (in this case HCSWs) act as a complement for the work of another group (in this case RNs) there is an interaction effect whereby an increase in the complement workforce increases the effect of the other group on outputs (in this case the inverse of missed care). However no such interaction was observed. While we did not study all the potential work of RNs, this finding does not support an increase in the number of HCSWs as a means of increasing the efficiency of RNs.
The desirability of increasing nurse staffing levels as a means to improve quality is contested on grounds other than cost. There is debate internationally about setting standard minimum staffing levels,36–39 but this policy is often resisted on the basis that it is inflexible and might stifle innovation in workforce planning.40 Evidence from this study, as elsewhere, suggests that attention should be paid to the quality of the practice environment as a potentially lower cost approach to improving the quality and efficiency of nursing work.40 Many of the constructs of the nursing practice environment are consistent with West et al's high performance human resource management system42 including training, performance management, participation, decentralisation, involvement, use of teams and employment security which were related to lower risk adjusted mortality rates in a study in English NHS hospitals. How workforce planners can redress the balance by improving the practice environment in the face of staffing reductions and resultant lack of job security is unclear.
As the enquiry into excess mortality at the Mid Staffordshire NHS Trust in England critically shows the consequences of poorly informed experiments to improve the efficiency of the nursing workforce can be disastrous. Most measures used to detect problems, such as standardised mortality rates, are ‘lagging indicators’ revealing problems after they have happened.43 Low staffing levels and poor practice environment have already been identified as potential indicators of poor quality and are endorsed by a number of bodies, for example, the US National Quality Forum and the American Nurses Association. However missed care is a more direct indicator of quality deficiencies with a clear pathway to adverse patient outcomes and experience. Hence, missed care has the potential to be used as a leading indicator, identifying emerging problems before serious consequences occur, enabling employers, regulators or others to identify wards where workload/staffing mismatches are putting patients at risk. Further research is warranted to determine whether routine reporting on missed care can be used in this way.
Our use of a cross-sectional survey design allows us to draw inferences about the possible nature and prevalence of missed care but a limitation of the study is that the missed care measure is generated through nurses’ accounts. The measure is therefore open to the subjective experiences of individual nurses, who may understand specific items differently (eg, ‘adequate patient surveillance’—which may vary according to ward layout) and hold different expectations and perceptions of what level and type of care is needed and whether or not it was provided. They may also have different interpretations as to the extent to which an activity was not done was due to ‘lack of time to complete’. To some extent we were able to limit variation by asking about 13 specific activities (rather than using an open-ended question about the type of activities that were missed). Other research shows that nurses’ rating of quality closely aligns to objective measures of patient outcomes.6 We do not know whether nurses handed over responsibility for care that they themselves might have missed at the end of a shift, or whether this care was done later by another nurse.
The measure gauges differences in nurses’ perceptions of the amount of work undone over a standard length shift, but it does not relate this to the total work required, nor does it relate to care done or undone for specific numbers of patients. Future research could usefully seek to examine in more detail whether care ‘left undone’ was unfinished, rushed or not done to a high standard, or whether it was missed entirely, and place this in a context of the total volume of care being undertaken for patients.
A further limitation is that we have taken nurses’ reports of the staffing and patients on their last shift, to produce a measure of average staffing levels. However we do not know how the grade mix of nursing staff varied (for either registered or non-registered), nor the level of temporary staff (bank or agency) that were on duty. Both of which may affect the productivity of the nursing team as a whole, and have an impact on care being left undone. Further research is needed to move beyond establishing an association between overall staffing levels and care being left undone, to explore in more detail the effect of different combinations of staff with different qualifications and experience, on the productivity of the nursing team as a whole.
RNs working in English NHS hospitals report that care is needed but is often not done because of insufficient time. There is a strong relationship between RN staffing levels and the prevalence of care being left undone—and, the better the practice environment the smaller the volume of care that is left undone. Greater research attention to the impact of ‘missed care’ is needed. A ‘missed care’ measure may be a useful correlate of nursing care quality, and inform staffing decisions at ward level. Further research is needed to test the measure against patient outcomes, and to support comparability between care settings and internationally.
This paper draws on a study that was funded by the European Union 7th framework, and is part of the larger international RN4Cast project, led by Prof Walter Sermeus and Prof Linda Aiken, in association with the RN4Cast consortium (15 countries). The research in England was led by the National Nursing Research Unit (NNRU) at the Florence Nightingale School of Nursing and Midwifery, King's College, London. Principal Investigators of the study are Prof Anne Marie Rafferty and Prof Peter Griffiths (formerly King's College London, now at the University of Southampton). The ethical approval to undertake the study in England was provided by the National Research Ethics Committee. Individual hospitals (Trusts) permission and approval for taking part in the study was secured through the Integrated Research Application System. The survey of nurses was managed and administered by Employment Research Limited, Hove (ERL).
Contributors Each of the authors listed on this paper have contributed to some (or all) of: the conception and design, acquisition of data, analysis and interpretation of data. They have all been involved in drafting the article and made contributions to revising it, and have contributed to the intellectual content. Each has given their approval of the amendments made and has approved this final version submitted for publication. I declare that they have participated sufficiently in the work to take public responsibility for appropriate portions of the content. No one else who fulfils these criteria has been excluded as an author.
Funding The European Union Seventh Framework (Grant Number HEALTH-F2-2009-223468) has funded the research and the coordination of the consortium.
Competing interests None.
Ethics approval NHS REC (ref 09/H0808/69)
Provenance and peer review Not commissioned; externally peer reviewed.
Open Access This is an Open Access article distributed in accordance with the Creative Commons Attribution Non Commercial (CC BY-NC 3.0) license, which permits others to distribute, remix, adapt, build upon this work non-commercially, and license their derivative works on different terms, provided the original work is properly cited and the use is non-commercial. See: http://creativecommons.org/licenses/by-nc/3.0/
This is an Open Access article distributed in accordance with the Creative Commons Attribution Non Commercial (CC BY-NC 3.0) license, which permits others to distribute, remix, adapt, build upon this work non-commercially, and license their derivative works on different terms, provided the original work is properly cited and the use is non-commercial. See: http://creativecommons.org/licenses/by-nc/3.0/