Original process | Education innovation |
Student participation | |
Student gathers/requests paper copies of academic record | Student integrates data from established information system |
Student types and formats draft MSPE | Student adds personal information |
Meeting held with student to review final letter | Student reviews and accepts changes online |
Administrative participation | |
Administrative staff retrieves paper copies of student’s record for faculty review | Draft MSPE assigned for review |
Administrative staff locates missing data | Process eliminated |
Administrative support types changes and creates a revised copy for each committee member | Process eliminated |
Administrative support types up Committee changes to create final letter | Process eliminated |
Copies created for each committee member to review final letter | Process eliminated |
Administrative staff schedules meeting | Process eliminated |
Final MSPE letter printed to allow for Committee and Dean signatures | Electronic signatures inserted automatically when letter saved |
MSPE letter is scanned page by page | Process eliminated |
Scanned MSPE uploaded into ERAS | MSPE letter converted through website to PDF, and file is simultaneously uploaded into ERAS |
Committee participation | |
Committee member reviews accuracy of draft letter with academic records | Faculty Committee member edits MSPE letter online |
Committee member writes on paper copy of letter | Committee reviews draft online |
Committee writes final changes on paper copy of letter | Committee makes final changes to MSPE letter online |
ERAS, Electronic Residency Application Service; MSPE, Medical Student Performance Evaluation.